Vail Vacations

Below is a list of policies Exclusive Vail Rentals upholds for our rentals. Please consider them before reserving your Vail vacation rental. We work hard to ensure that our customers enjoy their Vail vacations!

 

Winter Rental/Deposit Policies: For winter- 50% of total rental cost is due at time of booking, balance of total cost is due 60 days prior to arrival, except for bookings arriving Dec 16-Jan 5, final payment is due no later than Sept 15. If booked after that date, 100% of rental cost will be due at time of booking. Total rental costs are due upon booking on reservations made within 60 days of arrival.


Note: A non-refundable Accidental Rental Damage Insurance is charged at the time you place a reservation, which will relieve you of costs for minor unintentional and incidental damage to the property and its contents. This does NOT cover intentional damage or gross negligence. All rental amounts paid in advance shall each be held in a non segregated Escrow Account by Exclusive Rentals, LLC and no interest shall be paid on any returned funds.

Winter Cancellations:  Cancellations made more than 60 days prior to arrival are subject to a full refund of deposits less the amount of a one night stay, any Damage Insurance  and Booking Fees. 100% of the total rental funds received are non-refundable on cancellations made within 60 days prior to arrival excepting Holiday Bookings, in which 100% of the total rental cost will be charged on cancellations made within 90 days of your arrival. Partial or prorated refunds are not available in cases of weather, lack of snow, poor skiing conditions, health issues, or transportation delays. We strongly recommend you obtain "Travel Insurance", which we offer on our website. Full or partial refund may be granted at the sole discretion of Exclusive Vail Rentals based on recovery of lost rents through re-booking.

 

Summer Deposit Policies: For summer bookings 100% of total rental cost due at 30 days prior to arrival. For month or longer stays, final payment is due 90 days prior to arrival. Total rentals costs are due upon booking on reservations made within 60 days.


Note: A non-refundable Accidental Rental Damage Insurance is charged at the time you place a reservation, which will relieve you of costs for minor unintentional and incidental damage to the property and its contents. This does NOT cover intentional damage or gross negligence. All rental amounts paid in advance shall each be held in a non segregated Escrow Account by Exclusive Rentals, LLC and no interest shall be paid on any returned funds

Summer Cancellations: Most of the above information applies except- 100% of the total rental cost will be charged on cancellations made less than 90 days prior to arrival. Partial or pro- rated refunds are not available for weather etc same as above.


Damage Deposit Information:
Exclusive Vail Rentals will offer only "Security Deposit Waiver" instead of collecting a  Security  Deposit which can tie up your vacation funds. On some of the homes there will be an extra  "Security Deposit" needed in additon to the Damage Waiver Insurance fee. The plans are guided by the terms and conditions of  Red Sky's Security Damage Waiver's policies.


Travel Insurance Information: 
Exclusive Vail Rentals has partnered with Red Sky Travel Insurance to provide Ski Trip Preserver® coverage for our guests. Ski Trip Preserver provides cancellation and interruption services as well as emergency assistance and travel services. Protecting your trip includes covering yourself for unfortunate occurrences like:

                • Illness or injury before and during your trip
                • Travel delays from weather
                • Job loss or transfer
                • Lack of snow
                • Lost or stolen ski pass

By purchasing this coverage, you can protect yourself against cancellation penalties, medical costs, baggage loss and delays, and more.  For more information from Red Sky visit:  http://www.trippreserver.com/ski-trip.html
 
Insurance Disclosure:  This is a brief description of the insurance benefits and travel services provided.  Insurance is underwritten by Arch Insurance Company ( a Missouri corporation, NAIC #11150) with executive offices located in New York, NY and currently authorized to transact business in all states and the District of Columbia.  Not all insurance products or coverage are available in all jurisdictions. Coverage is subject to actual policy language.


Minimum Stays & Late Check-outs: A minimum night stay may be required on reservations made during certain periods. The minimum nights may be reduced for an additional early check-out charge.  Late check-outs must be approved in advance by Exclusive Vail Rentals. An additional "late check-out fee" will be assessed.
 

Housekeeping Services: All stays will be charged a one-time short-stay/housekeeping fee of $250. All stays of 10 or more nights will receive a complimentary mid-week clean.  Daily or additional housekeeping service is available to the guest at an additional charge. No requested cleans will be scheduled on Sundays or Holidays.

  

Additional Person Charges: Each home has an occupancy level based on actual bedding and is listed in the home description. A violation of those occupancy levels will result in charges of $100 per extra person per night. Some homes can accommodate additional people for an additional $50 per night. Contact Exclusive Vail Rentals at our Toll Free Number: 800-630-8402.

 

Assumption of Risks: There are risks inherent in and associated with the use of any property, including the rental property, which may include risks of injury to person or property, or death. Certain risks may be more likely to occur in high altitude locales with severe climates, such as where the rental the property is located. Call the rental company immediately if there is any matter about which you are uncertain or which you believe may present an unreasonable risk to you. Risks which may be inherent to the rental property and the location in which it is located may include, without limitation: wet, slippery, or icy conditions both inside and out; falling snow or ice; being in proximity of, or use of, a swimming pool, bathtub or hot tub including without limitation risks of, drowning, heart attack, stroke or reactions to pool or cleaning chemicals; allergic or other reaction to cleaning or "freshening" products; allergic or other reaction to man made and synthetic materials; actions of third parties not under the control of the property manager or unit owner; theft of, or damage to, personal property; electric shock or other injury in the use, or misuse, of any electric appliance or mechanical devise; risk of injury in the use of garbage disposals, trash compactors, steam showers, saunas and other similar appliances. Pregnant females (or women who suspect they may be pregnant) may be subject to particular risks and should consult a physician before using a hot tub or spa. Alcohol and other state-altering substances should not be used in or around a pool, hot tub, bath tub or sauna. By clicking below you assume these risks, whether enumerated or not, known or unknown, on your own behalf and on behalf of any person under any legal incapacity for whom you may be responsible.

 

Limitation of Liability: The rental agent's liability shall in no event exceed the amount of the rental payment received regardless of the kind or extent of injury, cause thereof, claim or legal theory advanced. The owner's liability shall in no event exceed the lesser of the rental payment received or the liability insurance then in place regardless of the kind or extent of injury, cause thereof, claim or legal theory advanced. Renter agrees to the foregoing and waives all right to claim damages in excess of the foregoing amounts, and agrees to be limited for all purposes to such amounts.

 

 Special Policies: Smoking is not permitted in any residence. A deodorizing fee may be charged if smoking in the unit is detected. Pets are not allowed in any residence. All applicable charges for each unit are displayed when you make your online reservation, or use the online “Book Now” or quote feature.


Accidental Rental Damage Insurance: Exclusive Vail Rentals will only offer "Accidental Rental Damage Insurance" instead of collecting a damage deposit which can tie up your vacation funds. The plans are guided by the terms and conditions of Travel Guard's Accidental Rental Damage Insurance policies.


The Accidental Rental Damage Insurance (ARDI):

Covers the guest for accidental damage caused to the property up to a maximum of up to either $1,500, $5000, or $10,000 based on the unit the guest rents. The ARDI does not cover intentional or malicious damage to the property nor injury to persons. Guests will be billed for all applicable damage if management in it's reasonable discretion, determines that damages were intentionally, willfully, or maliciously caused. Furthermore, guests must notify management in the event of damage within 48 hours of it's occurrence and fill out and return a ARDI damage form within 48 hours of the guests departure. ARDI coverage is expressly limited to the maximum amount herein recited and is expressly limited to accidentally damaged items and does not apply to missing items or injury to any person. Policies subject to change without notice.

 

 

 

 
 
Book Now    Property Rentals    Concierge    About Us    Testimonials    Contact Us    FAQ    Transportation    Rental Info & Policies    Property Owners    Home